Computational & Technology Resources
an online resource for computational,
engineering & technology publications
Preparation of Archive pdfs and Copyright Forms for the Civil-Comp Conferences
organised by Elsevier from September 2020
This page provides information on the preparation and formatting of short papers for archiving on www.CTResources.info. It includes information concerning the submission of all the components of a submission to a conference in this series.

Archived papers will be allocated DOIs - the papers will not normally become active on the website until one month after the conference.

Important Tip: It is suggested that you prepare the Pdf of the submission first using the Word template provided below. The Pdf will contain all parts of the submission that have to be later pasted into the submission form as the blocks of text.

The submissions to these conferences, called short papers, consist of the following components:
  • A short paper in four sections (plus references) - this is made available to conference participants via a secure link.
  • A summary of the short paper which is made available conference participants via the conference app. This will also be used as the abstract in the Pdf.
  • A pdf of the short paper which uses the elements previously prepared above which is used for archiving purposes.
  • A copyright form.
The short paper is divided into four sections (each of 400 words) as follows:
  • 1. Introduction: Clearly state the purpose of the work.
  • 2. Methods: Describe your selection of observations or experimental subjects clearly.
  • 3. Results: Present your results in a logical sequence in text, tables and illustrations.
  • 4. Conclusions & Contributions: Emphasize new and important aspects of the study and conclusions that are drawn from them.
Equations, Figures and Table are permitted.

There is a fifth box (section) to be completed which is for the references of the paper:

  • References: All references should be cited by using numbers into [.] and they should be numbered by the order they appear in the text.

All five of the sections are a direct copy of that prepared for the Pdf below.

This summary or abstract (limited to 400 words) should include the main features of the short paper. It should concentrate on what is new in the paper. (It should not include any introductory information and should simply state what has been achieved and assume that the reader is reasonably familiar with the subject matter.)

The text of the Summary or Abstract will appear both on the App and elsewhere without the paper (four sections or references) so the Summary must be stand alone without references, or reference to figures, tables etc.

Please remember that once the conference is over, it is the Archive pdf that will remain as a record of your participation, it should therefore be prepared with care adhering to the points below. Once the PdF has been archived it cannot be changed or subsituted.

The pdf of the paper should be prepared using the Word template provided here:

Important: When you prepare your Pdf directly from Word please set the option for: "Optimize for: Standard (publishing online and printing)" (Not the Minimum Size Option)

The main features of the paper are as below. The Abstract and Items 1 to 4 plus the References will have been used as above.

  • Title Block: Details of format given below
  • Abstract: Exactly as described above. (i.e. This summary or abstract (limited to 400 words) should include the main features of the short paper. It should concentrate on what is new in the paper. It should not include any introductory information and should simply state what has been achieved and assume that the reader is reasonably familiar with the subject matter.)
  • Keywords: Include 6 to 8 keywords starting from the general to more specific words.
  • 1. Introduction: Clearly state the purpose of the work.
  • 2. Methods: Describe your methods of calculation or experimentation.
  • 3. Results: Present your results in a logical sequence in text, tables and illustrations.
  • 4. Conclusions & Contributions: Emphasize new and important aspects of the study and conclusions that are drawn from them.
  • Acknowledgements: No more than 40 words. (If required. This is an optional section)
  • References: All references should be cited by using numbers into [.] and they should be numbered by the order they appear in the text.

Please complete this copyright form and scan (not photograph) at 300dpi. All fields of the copyright form must be completed.

Papers without signed, fully and clearly completed copyright forms will not be archived.

Please note that it is very important to adhere to the instructions. If you do not follow the guidelines for preparing your paper, the Conference Chairman may not be able to accept your paper.

If your Pdf is not correctly formatted we reserve the right to NOT archive your paper.

Please note that it is very important to adhere to the instructions. If you do not follow the guidelines for preparing your paper, the editor may not be able to accept your paper.
Please follow the submission procedure on the Elsevier Conference website.
The copyright form is required to ensure that you have not violated the copyrights of others. With short papers we give authors automatic right to re-use the material subject to the condition that they should cite the short paper when they do so.
The following sections will describe the typographic specifications for your paper in detail. However, you may find it much easier to start from the templates provided above. Nevertheless we recommend you read through typographic specifications below so that you do not inadvertently override any of the template's features, and so that you fully understand the referencing conventions.
  • The template uses A4 paper in portrait orientation (297mm*210mm).
  • The margins are: top=35mm; bottom=36mm; left=right=33mm
  • On the first page of the paper a 30mm high space or box is to be kept clear of any text because the conference logo (logobox) will be posted on your paper here during the archiving process.
  • A second box, a 75mm high space (within the margins) is used for the title block. Details of how this should be laid out are given below.
  • There should be no running headers, no footers or footnotes.
  • The pages should be numbered as in the template.
  • The text should be laid out using single line spacing. (in MS Word, please ensure the default paragraph spacing is set to "single" and NOT "exactly #pt".
  • The text should be prepared in Times New Roman font. Do not use any Asian fonts. Pay particular attention to the fonts used for legends in figures and in embedded tables.
  • The pages of text should be fully (left and right) justified and aligned.
  • Generally, little additional vertical space should be left between paragraphs. Typically this is 4 points but to ensure that the columns have flushbottoms it may be necessary to add some additional space between paragraphs.
  • The width and height of the pages of text must exactly correspond to those on the template. Care must be taken to ensure that space is not left at the bottom of any text pages and that the tops and bottoms of all text pages align with the margins. This is referred to as flushbottoms or vertical justification.
  • In general a space is left after each main section. To ensure that the columns have flushbottoms it may be necessary to add some additional space between paragraphs or above and below section headings.
  • The body text should be in 12pt size.
  • The Sections should be numbered in the style 1, 2, 3, and 4.
  • The Acknowlegement and Reference Sections are not numbered.
  • All section titles are typeset in the same font as the body text (i.e. Times New Roman).
  • Sections titles are typeset in 14pt and bold typeface.
  • Section titles should not have any full stops at the end.
  • Paragraph indents: Second and subsequent paragraphs of each section should have a 5mm first line indent. The first paragraph of each section should not have any indent.
The length of your paper will be dictated by the 400 word restriction for each section. Remember the Pdf sections must be the same as the submitted in the boxes during the submission process.
Your paper should start on the first page, (below the 30mm logoblock and 75mm titleblock), with an abstract. The abstract should be given the unnumbered title "Abstract" typeset using the same conventions as a section (i.e. 14pt bold) but unnumbered. Abstracts should be about 300 words in length. The Abstract should be the same as the Summary above.

The abstract is followed by keywords. At the end of the abstract text leave one blank line, then start the next line (without indentation) with "Keywords" typeset in 12pt bold, folowed by a colon and the keywords in 12pt regular. A minimum of six and a maximum of eight keywords should be included. The keywords should not be capitalized unless they are names of people or places. The keywords are generally all in lower case.

A list of references should be given at the end of the document.
  • The list of references must be sorted either in order of citation.
  • References should be cited in the text using square brackets in the regular font and size used by the rest of the text. Please do not use superscript. Multiple references within the same citation should be sorted numerically and separated by commas within the square brackets. Example: "... clues to the psychology of Brunus edwardii are to be found extensively in references [2,3]. Blackmore and Young [1] presented a 1970 review of the diseases present in this species. Elsewhere the effect of environmental pollution [5] and rubella [4] on the population of the species is examined..."
  • The list of references is a numbered list using square brackets and numbers. The list numbers are left alligned (against the left margin). The reference text is "hanging" with an indent at 10mm.
  • The references should be given in the following style:
    [1]
    D.K. Blackmore, C.M. Young, "Some Observations on the Diseases of Brunus edwardii (Species nova)", Veterinary Record, 90, 382-385, 1972.
    [2]
    M. Bond, "A bear called Paddington", Collins, London, United Kingdom, 1958.
    [3]
    A.A. Milne, "A House at Pooh Corner", Methuen & Co. Ltd., London, United Kingdom, 1928.
    [4]
    J.T. Paul, "The 1954 Rubella epidemic in Brunus edwardii", in "Proceedings of the Sixth International Conference on Epidemics in Europe", V. Lancaster, (Editor), Academic Medical Press, London, United Kingdom, 561-568, 1987.
    [5]
    J.T. Paul, "Environmental Pollution and Brunus edwardii", in "Bear Population Studies", V. Lancaster, (Editor), Edinburgh Zoological Publications, Edinburgh, United Kingdom, Chapter 7, 123-168, 1988.
  • Please note: author first names are abbreviated to initials; initials precede the author surname; multiple authors are separated by a comma; all elements of the references are separated by a comma; the year of publication should always be the last element in the reference.
  • DOIs should be quoted when available.
Acknowledgements may be included as an unnumbered section preceding the references.
  • Do not include blocks of text as figures as a means to avoid the word count. Papers using this device will be returned or rejected.
  • Diagrams, photographs, illustrations and code snippets should all be treated as figures, i.e. given figure numbers and captions.
  • In the text figures should be referred to in the style: "... In Figure 1 a new bear is shown ..."
  • All figures should be centred.
  • All captions for figures and tables should appear BELOW their respective figure or table. All captions should be centred. Captions should start: Figure 1: A New Bear
  • Captions are typeset in the regular text font and using 12pt. Captions should have a full stop at the end.
  • All figures should be integrated within the text and not placed on pages at the end of the paper. Figures should be placed within the text near to the place where they are first mentioned. They should preferably be located just after their first mention (rather than before).
  • Tables are treated separately and should also be numbered consecutively in the text and referred to in the style: "... Population studies for bears are given in Table 1 ..."
  • Tables should have captions.
  • Tables should be placed within the text near to the place where they are first mentioned. They should preferably be located just after their first mention (rather than before).
  • Pay particular attention to the size of figures and tables. Not only the contents of your figure or table, but also the border (if any) around the figure or table should fit within the margins. Figures should preferably not have a surrounding border. Tables on the other hand should have one.
  • Figures and Tables should be read without turning the page through 90 degrees - all figures and tables should be read when the page is viewed in portrait.
  • Equations should be numbered consecutively in the text.
  • Equations should be centred on the page, and have a right aligned equation number enclosed in round brackets. The equation number is typeset using the same convention as the body text (12pt regular).
  • In the text an equation should be referred to in the style: "... The computation of steak and kidney pie rations for bears is given by Equation (1) ..."
  • Any mathematical or other notation should be defined in the text when it is first referred to. Lists of notations should NOT be given.
  • It is desirable that SI units be used. If non-standard units are used (e.g. Imperial Units) appropriate conversion factors should be given.
  • All documents should be in British-English. The document should be as brief as compatible with clarity and intelligibility.
  • Abbreviations should be spelt out in full on first appearance. First the full term should appear, followed by the abbreviation in round brackets.
  • Please do not capitalize terms when the abbreviation is first defined unless it contains names of places, people or trademarks. Example: "... we now use the finite element method (FEM) to compute ...".
The 75mm block on the first page of your paper should be used for inserting the paper title, authors and affiliations. Please include include the following information:
  • The text of the title block should be in centered and in bold.
  • The title should be in Times New Roman in 18pt (or 16pt if there is not enough space.)
  • The author names and affiliations should be in Times New Roman 16pt and affiliations should be in Times New Roman 14pt (but if the space is not sufficient then the author names and affiliations may be reduced to 12pt).
  • Paper title, author(s) names and affiliations should be in the following style:

    The Role of Football in a Technological University

    A.B. Smith1 and J.-F. Wesson2,
    1Centre for Special Studies, Tower University, London, United Kingdom
    2Institute of Computer Generated Information, University of Ostend, Belgium

  • The affiliations should be in English without abbreviations and follow the pattern: department, institute, city, country. If the name of city is already included as part of the name of the institute (e.g. Oxford University), then the city name should be omitted.
  • Author's first names are abbreviated to initials. The initials are placed before the surnames.
  • If only one institute is used, then the subscript attribution numbers should be omitted.
  • Please limit the length of your title to 80 characters long including spaces between words. It should not contain any non-alphanumeric symbols or embedded equations. Your title should be in mixed upper-lower case. Generally all significant words in the title are capitalized. Small words, (e.g. a, an, and, in, the, on, using, with, ...) are all lower case.
  • Email addresses should not be included in the title block
  • The title block should include affiliations NOT postal addresses
  • Do not use the title to define acronyms.
  • A sample title block can be seen on the sample paper - link above.
Please note that it is very important to adhere to the instructions. If you do not follow the guidelines for preparing your paper, the Conference Chairman may not be able to accept your paper.

If your Pdf is not correctly formatted we reserve the right to NOT archive your paper.